Office Equipment Written Answers Essay
1451 WordsApr 4th, 20146 Pages
KNOWLEDGE & UNDERSTANDING QUESTIONS
Unit 221 Use Office Equipment
Assessor Signature Date
Outcome 1: Know about different types of office equipment and its uses
1.1 Identify the different types of equipment and their uses
phones & e-mail allow people to contact you. Computers allow you to process business data, send pictures, pdf files and other files to customers, and vendors.
Computers to design ads, budgets, as well as tracking and paying employees. printers and copiers to bulk create documents in the least expensive way possible. Hole punches to allow paperwork to be placed in binders or small folders easily.
Answering machines to pick up missed calls. Post it notes to add…show more content…
Health and safety procedures are in place to protect anyone from injury or harm, they’re there to prevent any hazards that may come into play in the office. In order to keep yourself and your colleagues safe, the procedures should be followed.
2.5 Why is it important to keep equipment clean and hygienic?
You may not be the only person having to use the equipment and it is only courtesy to keep the equipment as you found it. Equipment should be kept clean and hygienic to prevent picking up illnesses such as cold and flu, and also to keep it pleasant. A sticky desk or keyboard and a crumby desk isn’t the nicest mess to tidy up when it isn’t your own.
Outcome 3: Understand how to use equipment in a way that minimises waste
3.1 Give examples of waste when using equipment]
The biggest source of waste is paper, every time a letter is opened, the envelope is thrown away, and when printing goes wrong the paper is thrown away. Ink cartridges from printers and photocopiers are thrown away when empty, as are multiple pens when they run out of ink.
3.2 Give examples of ways to reduce waste
There are multiple ways to reduce waste, one of them being electronically. If people have email accounts, then letters can be sent this way rather than via post. Another way is to recycle waste, although maybe this may cause the same amount
Case Study Kerzner Office Equipment This case provides an opportunity to explore some of the issues surrounding the startup of a project and formation of a team. Read the case study found on page 409 in your textbook. You should then answer the four below questions thoroughly utilizing the concepts found in your text book. 1. Critique Brigg’s management of the first meeting. What, if anything, should she have done differently? Given the time constraint and late start, Briggs probably accomplished as much as she could in this meeting. At the same time, one might question how the other members felt upon leaving the meeting. First, many of the members seem less than enthusiastic about the project. Second, the members don’t have a good idea about how they are going to accomplish the project and what kind of involvement it will require from them. She should have anticipated the meeting times dilemma and avoided the jousting by simply requesting the schedule information up front. 2.